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Editorial Alignment: A Participatory Approach to Engaging Editorial Expertise in LLM-mediated Knowledge Dissemination
Simon Aagaard Enni, Malthe Stavning Erslev, Karl-Emil KjĂŚr Bilstrup, Kristoffer Laigaard Nielbo
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Summary
The paper introduces 'editorial alignment' as a design practice within Participatory AI, addressing the threat LLMs pose to the editorial authority of public knowledge institutions. Through a case study with a Nordic online encyclopedia, the authors demonstrate how design workshops can help editors translate tacit professional standards into concrete 'editorial standards' (design artifacts). This approach moves beyond treating AI alignment as a purely technical optimization or a simple 'data sourcing' exercise, instead framing it as a collaborative, practice-centered design process that grants editors agency in shaping how institutional knowledge is disseminated via LLM-mediated interfaces.
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Editorial Alignment â isasubsetof â Participatory AI
confidence 100% ¡ We introduce editorial alignment as a design practice within Participatory AI
Editor â develops â Editorial Standard
confidence 95% ¡ the second was a practice-centered workshop, in which editors worked with LLM-generated text... This process resulted in an 'editorial standard'
LLM â challenges â Editorial Authority
confidence 90% ¡ editorial authority is challenged by pre-trained LLMs that arrive already aligned with the values... of their commercial developers
Editorial Standard â translates â Editorial Practice
confidence 90% ¡ positioning the editorial standard as a design artefact that translates editorial practice and values into alignment objectives
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Abstract
Abstract:The emergence of LLM-driven information services is reshaping the conditions under which public knowledge institutions operate, threatening to absorb the editorial function these institutions exist to exercise. While LLMs offer powerful new affordances for knowledge dissemination, editorial authority is challenged by pretrained LLMs that arrive already aligned with the values and dissemination strategies of their commercial developers. This paper investigates editor participation in re-aligning LLM interfaces to editorial standards through design workshops, in a case study where we design and implement an LLM-enabled encyclopedia interface with a Nordic public knowledge institution. We introduce editorial alignment as a design practice within Participatory AI, framing AI alignment as a design process and positioning the editorial standard as a design artefact that translates editorial practice and values into alignment objectives for technical implementation. Last, we discuss how editorial alignment can create space for ongoing participation and give editors agency in LLM-mediated knowledge dissemination.
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Editorial Alignment: A Participatory Approach to Engaging Editorial Expertise in LLM-mediated Knowledge Dissemination Simon Aagaard Enni Aarhus University Aarhus, Denmark enni@cas.au.dk Malthe Stavning Erslev Aarhus University Aarhus, Denmark stavning@c.au.dk Karl-Emil KjĂŚr Bilstrup University of Copenhagen Copenhagen, Denmark keb@di.ku.dk Kristoffer Laigaard Nielbo Aarhus University Aarhus, Denmark kln@cas.au.dk Abstract The emergence of LLM-driven information services is reshaping the conditions under which public knowledge institutions oper- ate, threatening to absorb the editorial function these institutions exist to exercise. While LLMs offer powerful new affordances for knowledge dissemination, editorial authority is challenged by pre- trained LLMs that arrive already aligned with the values and dis- semination strategies of their commercial developers. This paper investigates editor participation in re-aligning LLM interfaces to ed- itorial standards through design workshops, in a case study where we design and implement an LLM-enabled encyclopedia interface with a Nordic public knowledge institution. We introduce editorial alignment as a design practice within Participatory AI, framing AI alignment as a design process and positioning the editorial stan- dard as a design artefact that translates editorial practice and values into alignment objectives for technical implementation. Last, we discuss how editorial alignment can create space for ongoing par- ticipation and give editors agency in LLM-mediated knowledge dissemination. Keywords AI alignment, Participatory AI, LLM, Participatory Design, Online Encyclopedia, Editorial Work 1 Introduction The shift towards large language model (LLM)-driven information services is transforming the conditions under which knowledge institutions operate. Search engines like Google have long shaped what information users encounter, through commercial ranking algorithms, yet the recent shift to a so-called âzero-click-searchâ par- adigm [54], where search results are presented through LLM-driven synthesis and summarization, extends this influence to how the in- formation is framed, contextualized, and engaged with as well [14]. This represents a structural shift in the online information land- scape, as the editorial function of mediating between knowledge and a public, which is traditionally exercised by human profession- als within accountable institutions, is increasingly being absorbed by models trained and governed by a small number of technol- ogy companies. For the organizations that constitute the public knowledge infrastructure of Nordic societies, such as national ency- clopedias, public service broadcasters, libraries, and archives, this shift threatens their continued existence as intellectual authorities and caretakers of responsible knowledge dissemination. At the same time, LLMs are powerful new tools for knowledge dissemination. Their capacity to adapt tone, vocabulary, structure, modality, and perspective in response to individual usersâ needs holds real promise for making public knowledge more accessible to those not well served by its current presentation. Students in par- ticular are among those most rapidly embracing conversational AI interfaces for their knowledge needs [17], sometimes even encour- aged by their educational institutions [25], and the public knowl- edge institutions targeting this demographic have to find ways to remain relevant as this technology reshapes user experiences. In the Nordic context, some institutions have chosen to embrace or deploy their own AI solutions, such as SMK - National Gallery of Denmark through their SMK OPEN platform [49], The National Encyclopedia in Sweden through their AI-assistant AI-Martin 1 and Ordbogen A/S through their Ordbogen AI platform 2 , while others remain more careful, such as LexâThe Danish National Encyclopedia and Store Norske Leksikon, who have both explicitly banned the publication of AI-generated content [7, 50]. For public knowledge institutions, generative AI presents both an existential threat and a transformative opportunityâyet realizing this potential without undermining the institutionsâ raison dâĂŞtre as gatekeepers and guarantors of trustworthy knowledge can be difficult in practice. On the one hand, building a competitive LLM from scratch is technically and computationally prohibitive for all but the most well-resourced teams [35]. On the other hand, deploying pretrained LLMs carries its own risks, as such models are already aligned, at least partially, with the values and dissemination strategies of other organizations, notably the tech companies that create and maintain them [30,53], which potentially compromises the editorial authority of the institution that deploys them. Any institution building on these foundations must therefore pursue the deliberate realignment of the system to its own institutional context. We use alignment here to refer broadly to the ensemble of processes and techniques used by designers and developers to steer and manage the inputs and outputs to an LLM-enabled system in order to reflect specific values, constraints, and conditions [24]. In subsection 2.1, we elaborate on this process and argue it is as much a design challenge as a technical one. 1 https://w.ne.se/info/skola/ai-assistent/ - Accessed 22-04-2026 2 https://w.ordbogen.ai/ - Accessed 22-04-2026 1 arXiv:2606.20258v1 [cs.HC] 18 Jun 2026 NordiCHI â26, October 5â7, 2026, Vaasa, FinlandSimon Aagaard Enni, Malthe Stavning Erslev, Karl-Emil KjĂŚr Bilstrup, and Kristoffer Laigaard Nielbo We engage this challenge through a case study with a Nordic online encyclopedia operating under precisely these institutional pressures. Designing an LLM-enabled interface in this setting led us to confront a prevalent dynamic in LLM integration efforts: the ten- dency to conceptualize such work as a rupture and a technological displacement of existing professional practice with something new and fundamentally different. Drawing on science and technology studies [2,47] and participatory design traditions [10], we instead pursue LLM integration as a process of negotiation with existing sociotechnical arrangements, aiming to engage with rather than replace the institutional practices and infrastructures already in place. In this view, the introduction of new technology is not the final output, but a first step for technological and professional de- velopment. In the case study, we center the professional practice of editors in the integration of LLM technologies, as the editorial work is the foundation of the encyclopediaâs intellectual authorityâit is what makes encyclopedic knowledge trustworthy and what distin- guishes it from other sources of knowledge. It is also the editorial role that is perhaps most directly threatened by the shift to LLM- mediated knowledge dissemination. For these reasons, we choose this practice as a primary locus through which to align the system to the institutionâs values: both to secure the trustworthiness of the LLM-generated output, and as a commitment to giving the editors genuine agency in shaping how their institutionâs knowledge is disseminated. We term this approach editorial alignment. Editorial alignment is grounded in the emerging tradition of participatory AI [21]. A defining conceptual move in this paper is reframing AI alignment as a collaborative, practice-centered design activity conducted with and by the practitioners who embody the institutional values the system should reflect, rather than a techni- cal optimization problem solved iteratively by system developers. This reframing establishes a methodological bridge between the AI alignment literature and participatory design, and challenges the often universalist and essentialist conceptions of âhuman valuesâ common in the alignment literature by grounding value specifica- tion in the concrete, contextually specific, and critically examined practice of a real institutional community. While situated in a larger, longitudinal partnership and project, the case study is centered around two workshops with the editorial team of the institution. The first was a Future Workshop [26], explor- ing editorsâ perspectives on AI-mediated knowledge dissemination, and the second was a practice-centered workshop, in which edi- tors worked with LLM-generated text, individually in advance and collectively in session, to surface, discuss, and codify the tacit stan- dards and latent values embedded in their professional work. This process resulted in an âeditorial standardâ: a concrete design docu- ment specifying the constraints and conditions that LLM-generated output should aim to satisfy to uphold the institutionâs trustwor- thiness. This standard is envisioned as a living document, subject to ongoing editorial revision as both the system and the editorial practice evolveâand as an anchor for editorial participation in the governance of the LLM system. The contributions of this paper are: (1) the introduction of edi- torial alignment as a design practice for LLM-based interfaces in editorially governed institutions; (2) a case study in a Nordic public knowledge institution, investigating how editors can participate in developing and governing AI alignment objectives; and (3) a discussion of how participatory AI approaches can position edi- tors as resourceful and accountable actors in an organizational AI transformation. 2 Background This section situates the paperâs contribution across three bodies of work: alignment as a design problem, participatory approaches to AI development, and the institutional landscape in which these con- cerns have become urgent. We begin by examining AI alignment as a design challenge rather than a problem of value specification, and introduce the alignment techniques available for LLM-based systems whose affordances and constraints define what can be meaningfully pursued as an alignment objective. From this we draw the methodological consequence that the design of aligned LLM systems for institutionally governed contexts requires partici- patory approaches that can surface professionally embedded values and translate them into alignment objectives. We situate this work in the traditions of participatory design and participatory AI. Fi- nally, we turn to the institutional landscape in which this challenge is currently unfolding, surveying how Nordic public knowledge institutions have responded to LLM integration and identifying the structural gap in existing responses that this paper addresses. 2.1 Alignment as Design The concept of AI alignment has a long history as both a cultural and academic exercise. As a cultural idea, it goes back at least as far as 1940âs sci-fi and Isaac Asimovâs three laws of robotics [5]. The discussion has often been tied to a conception of AI that affords machines a degree of unpredictable agency and autonomy indepen- dent of human involvement [44,55], and value alignment, that is, aligning the values and objectives of AI systems with those of their human designers, users, or owners, is commonly proposed as a way to govern this autonomy [24,44]. This conception presupposes that AI systems are capable of genuine autonomy and that their agency can be anchored in internalized values. Identifying such values is often framed as an exercise in ethics and morality, though prescrib- ing moral behavior with sufficient detail and unambiguity is widely recognized as extraordinarily difficult [24]. Instead, it has recently become common practice to select a few broad ethical principles as a foundation for alignmentâtypically variations on helpfulness, harmlessness, and honestyâand supplement these with quantified expressions of âhuman preferenceâ extracted from collected human feedback [6,15,34]. In their seminal paper on Constitutional AI, Bai et al.write: âOur goal is not to define or prescribe what âhelpfulâ and âharmlessâ mean but to evaluate the effectiveness of our training techniques, so for the most part we simply let our crowdworkers interpret these concepts as they see fitâ [6, p. 4]. Broad principles, in practice, are thus delegated to the interpretative discretion of in- dividual annotatorsâgrounding alignment less in ethical reasoning than in a kind of âaggregated intuition.â This practice relies on a universalist and essentialist conception of values [3]. Universalist, because the values applied are assumed to be either broadly applicable or broadly representative of uni- versal human or cultural [42] values. Essentialist, in that human feedback is assumed to reveal essential human or cultural values and preferences that can be used as a âground truthâ for alignment 2 Editorial AlignmentNordiCHI â26, October 5â7, 2026, Vaasa, Finland through machine learning (ML). While there have been attempts at democratizing the formulation of alignment objectives through broad participation, in practice this often amounts to âsourcingâ values and principles from a segment of a population and applying mathematical techniques to aggregate the results [27, 38]. An alternative interpretation of AI alignment, which we employ in this paper, views ML modelsâthe core of modern AI systemsâ as design artifacts inherently embedded in existing sociotechnical systems [4,21,23,34,47]. In this view, values are embedded in the models and in the larger systems in which they are used through a process of design, and the behavior of the models themselves cannot be disentangled from the sociotechnical context of their creation, implementation, and use. Design is strongly related to the notion of wicked problems, that is, problems that are not clearly defined and that cannot be unilaterally solved [12]. This means that design necessarily entails bespoke prioritization and deliberation between multiple possible solutions. Rather than assuming that essential values can be sourced from human feedback or codified as universal ethical principles, a design-centric approach views AI alignment as an exercise in managing and implementing multiple, potentially contradictory, perspectives on the promise and potential of the designed system. Recent pragmatic turns to address the immense ethical implications and complexity of modern AI technologies come to similar conclusionsâin both HCI [56] and AI research [41]. Further, this framing echoes the ways in which participatory design for decades has approached general technological development and integration projects [10,31]âa tradition we return to in the next section. In this paper, we focus specifically on LLMs: systems that gener- ate outputs by applying statistical regularities learned from large text corpora, rather than by executing explicitly specified symbolic logic. Whereas conventional software expresses desired behavior as deterministic rules that can be specified, verified, and adjusted di- rectly, LLM behavior is evaluated empirically and shaped through a range of techniques. These include approaches that manipulate the modelâs input context [37], modules that monitor and filter outputs [19], and post-training strategies such as supervised fine-tuning or reinforcement learning from human feedback [29]. Typically applied in combination, these techniques each carry specific affor- dances and constraints that determine what kinds of alignment objectives can be meaningfully expressed through them. Formulat- ing alignment objectives for an LLM-based system is accordingly an exercise in working within and across these constraintsâcloser to design than to specification, and one that places real demands on what a participatory alignment process can realistically aim to produce: objectives must be simultaneously grounded in situated professional values, expressible through available techniques, and amenable to empirical rather than formal evaluation. 2.2 Participatory AI The characterization of alignment as a wicked design problem car- ries a direct methodological implication. Wicked problems cannot be resolved unilaterally, but require bespoke deliberation among multiple parties who bring different and partially incommensu- rable perspectives on what a system should do and who it should serve. For LLM-mediated knowledge dissemination, the parties rel- evant to this deliberation are not only technical, that is, developers and researchers who understand what alignment techniques can and cannot express, but also professional and institutional: the practitioners who embody the values and standards the system is meant to reflect, and who bear accountability for the quality of the knowledge it disseminates. Formulating alignment objectives that function simultaneously as accurate and situated descriptions of institutional values and as technically operationalizable constraints requires deliberation between these parties rather than unilateral specification by any one of them. Mediating between these different perspectivesâtechnical, editorial, institutionalâand their respec- tive judgments means that the design of LLM-based interfaces for public knowledge institutions is well-suited for participatory de- sign. Thus, we situate this work in the traditions of participatory design (PD) [10,31] and the emerging field of participatory AI (PAI) [21]. PD research pioneered the participatory involvement of stakeholders and domain experts in the development and integra- tion of sociotechnical systems, and has shown how this can create deep contextual knowledge and empower those affected by digital technologies [11]. In this context, participatory means that users, de- signers, management, researchers, and others collaborate towards shared goals and negotiate system designs throughout the design process. PD revolves around a third space [39] that belongs neither to software developers nor to end usersâa space where various stakeholders work together and learn from one another. In practice, this often takes place in workshop settings that frame the third space and seek to suspend the usual hierarchies of decision-making in favor of cross-cutting collaboration. In PD, people are viewed as fundamentally resourceful experts in their own domains, and the point of PD workshops is to empower them to put that expertise into play in the design of systems that have nontrivial impact on their professional lives. The role of the researcher in such work- shops is that of the facilitator: guiding the process, helping stake- holders negotiate the situation, and participating actively rather than observing [45]. PAI extends these commitments to the specific context of AI systems built on top of foundation modelsâsystems that are âfine-tuned, specialized, or otherwise adapted for specific domains and communities of practicesâ [21]. PAI applies central PD principles to AI development with the aim of treating such sys- tems âas shared socio-technical systems that enhance rather than diminish human agency, human dignity, and human valuesâ [21]. Accordingly, PAI warrants that systems should be âco-designed and fine-tuned with practitioners who understand domain-nuances, edge-cases and the social meaning of âgoodâ performance,â and that the result should be âlocally-controlled AI systems that preserve cultural diversity and community self-determinationâ [21]. The application of PAI to LLM-based systems raises (at least) two challenges. The first concerns what participation means in the context of AIâs data-driven development practices. As Birhane et al.observe, participation in AI development risks being reduced to the sourcing of data: human inputs are collected, aggregated statistically, and used to steer model behaviorâwith individual par- ticipants functioning as data generators rather than as deliberate co-authors of design decisions [9]. The pervasive application of post-training alignment techniques described aboveâRLHF, DPO, 3 NordiCHI â26, October 5â7, 2026, Vaasa, FinlandSimon Aagaard Enni, Malthe Stavning Erslev, Karl-Emil KjĂŚr Bilstrup, and Kristoffer Laigaard Nielbo and related approachesâcompounds this risk, as these methods tend to extract preference signals from human feedback and op- erationalize them through machine learning rather than through the kind of negotiated deliberation that PD envisions, thereby rel- egating participants to the role of data sources in the service of scalability. The distinction between these two modes of partici- pation matters for what can be produced. If participation ends at âsourcingâ values and preferences, participantsâ perspectives are flattened into aggregate patterns that are operationalized and inter- preted in ways that leave little agency for those who produced them. If participation extends into the broader design and deliberation of the system, however, these same dataâand any other design artifact produced by collective professional judgmentâcan be ex- amined, contested, and revised by those who produced it. In the context of aligning an LLM to an institutionâs editorial standards, the latter makes the editorial team genuine agents in the alignment process rather than a source to be mined. The second challenge is that the sociotechnical complexity of modern LLMs makes genuine participation difficult to sustain in practice: when participants lack sufficient understanding of what a system does and how its behav- ior is governed, their responses tend toward the reactive rather than the evaluative, which is precisely the condition that makes data sourcing a tempting substitute for deliberation [16,18]. Developing participantsâ understanding of the systemâs possibilities and limita- tions is accordingly a precondition for meaningful participation in alignment work, which directly echoes traditional PD emphasis on empowerment of the participating stakeholders [20]. The data-sourcing risk is compounded when the values a par- ticipatory alignment process must elicit are themselves embedded in professional practice rather than codified in organizational pol- icy. Much of what practitioners know about the standards of their field is tacit, that is, reliably exercised in practice, but resistant to full verbalization [43]. SchĂśnâs account of professional expertise as grounded in knowing-in-action and reflection-in-action rather than the application of explicit rules captures this well: an experienced editor may immediately recognize a response that violates their standards, yet be unable to articulate in advance the principle by which they did so [46]. The standards that constitute editorial au- thority are exercised through practice rather than derived from it in any straightforward way. However, this tacit knowledge is not a stable property of individual practitioners available for extraction, but is shaped by and distributed across the community of practice in which it is embedded, making it dynamic, resistant to extrac- tion, and highly contingent on the specific social and institutional context in which that community operates [36]. The implication for value elicitation is significant: asking practitioners to describe their standards in the abstract tends to surface either official policy accounts or personal rationalizationsâneither of which captures the collectively negotiated, practice-embedded knowledge that ac- tually governs professional judgment in context. PDâs emphasis on situating deliberation in something that resembles actual work practice speaks directly to this kind of difficulty. Workshop formats that ask practitioners to exercise their judgment on concrete mate- rials make tacit knowledge available in the form in which it is most reliable. These core commitments of PD are reflected in a growing body of PAI case work. Bilstrup et al.investigate how PD can be ap- plied to the question of LLMs in K-12 education, focusing on how teachers can draw on their didactic competencies to meaningfully integrate language model technologies in their classrooms beyond mere task automation [8]. In the domain of the creative professions, Inie et al.survey how creative professionals view the potential impact of LLMs on their work, arguing that designing LLM-based systems for the creative domain should incorporate PAI approaches that attend to how practitioners may understand, cope with, adapt to, and exploit emergent technology [28]. A common thread runs across these cases: meaningful LLM integration depends on ground- ing the design process in the specific professional practice of the community the system is to serve. The relevant values and stan- dards cannot be abstracted from the domain and treated as generic constraints applicable by any designer. Rather, they arise from, and are exercised through, the particular forms of work that practition- ers do. PAIâs central methodological commitment is to make this domain-specificity constitutive of the design process rather than a variable to be accommodated after the fact. What the existing PAI literature has addressed less directly, how- ever, is participatory involvement in AI alignment specifically. The cases surveyed above are concerned with how practitioners can participate in LLM integration decisionsâhow to adopt, configure, and evaluate tools in relation to their professional context. This is distinct from the question of how the LLMâs behavior itself can be brought into alignment with the professional standards that practitioners embody, such that those standards govern system behavior persistently rather than being negotiated anew with each use. The distinction is sharpest in settings where the LLM operates as a public-facing interface that speaks on behalf of an institution: here, participation in integration decisions is insufficient unless it extends to the alignment objectives that determine what the sys- tem does when no practitioner is present to intervene. Arzberger et al.have moved in this direction, arguing that alignment should be grounded in situated norms and the concrete contexts of use in which misalignment actually emerges, rather than in abstract up-front specification [4]. The present work builds on this to ask how a participatory process can be structured so that the tacit, practice-embedded character of professional standardsâof the kind described aboveâcan be both surfaced and translated into techni- cally operationalizable alignment objectives. This is the specific challenge that the editorial context makes visible, and that editorial alignment is designed to address. In what follows, we develop this as a concrete design practice for editorially governed public knowl- edge institutions, drawing on a case study that tested its premises in practice. 2.3 AI Integration in Nordic Public Knowledge Institutions Nordic public knowledge institutions share a distinctive institu- tional profile: they position themselves as trustworthy alternatives to commercial information sources, maintain professional editorial staff accountable for the quality and integrity of their output, and ground their public legitimacy on this editorial authority. The re- cent proliferation of LLM-driven information services has forced 4 Editorial AlignmentNordiCHI â26, October 5â7, 2026, Vaasa, Finland these institutions to develop positions on AI integration, and ex- amining the range of responses is instructiveânot primarily as a survey of current practice, but because it reveals a structural gap that the field has not yet resolved. The most prevalent and clearly articulated institutional response has been the establishment of boundaries around AI use in con- tent creation. Wikipediaâs English-language community voted over- whelmingly (44 to 2) in March 2026 to prohibit the use of LLMs to generate or rewrite article content, citing hallucination, fabricated citations, the asymmetric burden of cleaning up AI-generated mate- rial relative to producing it, and the risk that AI-generated volume overwhelms volunteer review capacity [22]. The policyâs framing reveals that proponents argued that Wikipediaâs core product is not fluent text but traceable, source-grounded knowledgeâand that LLMs, optimized for plausibility rather than epistemic certainty, are structurally incompatible with this. Store Norske Leksikon (SNL) has adopted an analogous position, banning AI-generated content on the grounds that language models are not truth-seeking systems: they predict probable word combinations rather than verify real- ity against primary sources, and thus cannot ground encyclopedic knowledge in the way that editorial accountability requires [50]. The Danish National Encyclopedia, Lex, has published a detailed AI policy that similarly prohibits AI-generated content while explic- itly permitting AI for internal workflows under strict conditions of human review [7]. These positions converge on a shared logic: the institutional trustworthiness that distinguishes these encyclo- pedias from commercial information services depends on human editorial accountability, and AI-generated content threatens that accountability in ways that cannot be adequately governed through ex-post review. The policies surveyed above do not, however, relate directly to content dissemination. They govern whether the underlying en- cyclopedia articles are human-authored, not how those articles are synthesized, interpreted, and presented to users through an LLM interface. Yet it is precisely at the point of dissemination that LLM integration is proceeding most rapidly, and where editorial standards are most at risk of being bypassed without deliberate gov- ernance. Swedenâs Nationalencyklopedin has integrated AI-Martin, an LLM-based assistant, directly into its encyclopedia platform for use in Swedish schools and the broader public [40], without any publicly available editorial alignment framework governing how the system represents encyclopedic content, handles contested topics, or reflects Nationalencyklopedinâs editorial standards. 3 En- cyclopaedia Britannica has similarly deployed an AI chatbot inter- face for public use 4 while maintaining restrictions on AI-generated articles, again without published alignment guidelines governing the dissemination interface. Interestingly, Store Norske Leksikon (SNL)âdespite its principled position on content creationâitself experimented with building a proprietary AI chatbot, ultimately declining to launch because current models âhallucinate too muchâ for the institution to be willing to stand as the named responsible party for the output [52]. It is worth noting that this objection is not to AI dissemination in principle, but to AI dissemination without a 3 Nationalencyklopedin is understood to be in the process of developing an editorial AI policy at the time of writing: the absence of a published framework reflects the rapidly evolving institutional situation rather than a lack of concern. 4 https://w.britannica.com/about-britannica-ai - Accessed 22-04-2026 credible means of aligning the system behavior with the editorial standards for which the institution is accountable. The institutional landscape thus reveals a structural asymmetry: most Nordic public knowledge institutions have developed princi- pled, well-reasoned positions on AI for content creation without any equivalent framework for AI-mediated dissemination. It is not the case that the former can simply be extended to the latter. The latter challenge requires not only deciding whether to deploy an LLM interface, but how to deploy it in a way that preserves rather than undermines the editorial authority on which the institutionâs trustworthiness rests. This is a challenge the encyclopedia sector has not yet systematically engaged. Although not directly situated in the context of knowledge in- stitutions such as encyclopedias, it is worth noting the relatively longstanding engagement with editorial work in an AI-context within Nordic journalism. Nordic newsrooms have been early and engaged adopters of AI tools for editorial workflows, motivated in part by a deliberate effort to maintain independence from the technology platforms that captured commercial value during earlier waves of digital transformation [33]. This has generated a body of practice and reflection on the relationship between AI capabilities and journalistic values [1]. Komatsu et al.argue that AI alignment in the newsroom must be grounded in situated journalistic val- ues rather than abstract ethical axiomsâthat what âaccuracyâ or âfairnessâ means can only be determined within the concrete pro- fessional context of a specific editorial community [32]. A recent synthesis of newsroom AI policies similarly finds that while ex- isting guidelines prioritize transparency and human supervision, they are âill equipped to address subtle biases that may be built into third-party toolsâ and rarely provide practical guidance for governing third-party LLM systems specifically [13]. The structural problem identified hereâa gap between principled values and their operationalization in relation to external AI toolsâis analogous to the challenge that encyclopedic institutions now face in the dissemination context. 3 Editorial alignment We coin the term editorial alignment to describe a design practice within participatory AI, applied to the specific setting of editori- ally governed institutions that introduce LLM-based interfaces for public knowledge dissemination. Classical editorial oversightâthe sequential review of individual outputs by qualified editors before publicationâis not a practical way to govern the quality of these outputs when texts are generated on demand in response to indi- vidual user queries. The institution therefore becomes dependent on the behavior of the generative model and the system surround- ing it being aligned with the editorial standards and values that would otherwise be enforced through human review. The alignment target is consequently not abstract ethical maxims or generalized user preferences, but a situated, contested, and evolving body of professional practice representative of the editorial culture of the institution itself. Building on the PD and PAI frameworks introduced above, ed- itorial alignment treats editorial culture not as something a pri- ori or axiomaticâthat is, as a fixed set of rules to be extracted and encodedâbut rather as something continuously negotiated 5 NordiCHI â26, October 5â7, 2026, Vaasa, FinlandSimon Aagaard Enni, Malthe Stavning Erslev, Karl-Emil KjĂŚr Bilstrup, and Kristoffer Laigaard Nielbo and arising in practice, shaped by the push-and-pull between the current members of the institution, the continuity and inertia of historical practice and its traces in the material, and the shifting expectations of the external world. The design challenge of editorial alignment is accordingly twofold: 1) to engage editors as profes- sional experts in the formulation of alignment objectives, centering the accountability and expertise that are constitutive of the insti- tutionâs legitimacy; and 2) to do so in a way that accommodates the dynamic nature of editorial practice, establishing alignment not as a one-time specification but as an ongoing process subject to the same professional participation and revision as the editorial practice it reflects [4, 9, 21]. The editorial standard is the central design artifact of editorial alignment: a document that captures important editorial princi- ples and values in a form that can inform the implementation of alignment techniques. As such, it functions as a boundary object [39,48] between two communities of practice with distinct epis- temic requirementsâthe editorial team, for whom the standard must accurately represent the professional judgment and situated values that govern their work, and the technical team, for whom it must translate into actionable alignment objectives compatible with available techniques. The development of such a standard is compli- cated by the nature of the knowledge it must capture. As established in Section 2.2, professional editorial standards are largely tacit in character: reliably exercised in practice but resistant to full articu- lation in the abstract [36,43,46]. This has direct consequences for how the editorial standard can be developed: it cannot be derived from organizational policy documents or abstract consultation with editors, but requires situating practitioners within something suf- ficiently close to actual editorial work that professional judgment can be exercised on concrete material rather than only described from memory. There is accordingly a nontrivial tension at the heart of the edi- torial standard: a standard grounded in tacit, practice-embedded knowledge is, by definition, difficult to make fully explicitâyet tech- nical alignment requires sufficient explicitness to operationalize the standard through available techniques. Editorial alignment does not claim to resolve this tension, but instead embraces it: by center- ing editorial practice as the primary site of elicitation, professional judgment can be accessed in the form in which it is most available, and by producing a text-based set of principles through collec- tive deliberation, the practice yields something that can function as alignment objectives. The result is a principled approximation grounded in the concrete exercise of editorial work, functioning as a starting point rather than a final specification. Editorial align- ment accordingly treats the editorial standard as a living document, subject to ongoing revision as professional practice evolves, as the system develops, and as new alignment challenges surface through situated use [4]âan ongoing anchor for editorial participation in the governance of the LLM system. Existing participatory approaches to AI alignment focus either on individual end-users co-constructing alignment through runtime interaction [4], or on organizational governance structures for insti- tutional AI ownership [51]. Neither addresses the challenge specific to editorially governed public institutions: how to elicit alignment objectives from the tacit professional knowledge embedded in edi- torial practice, such that they can be technically implemented to govern system behavior persistently across interactions. Unlike general-purpose AI systems, whose alignment target is individual user preference and which do not speak on behalf of any particular institutional voice, LLM interfaces in public knowledge institutions are expectedâby users and editors alikeâto represent an institution whose trustworthiness and intellectual legitimacy is fundamentally tied to the quality and integrity of its dissemination. Unlike or- ganizational governance, which concerns who controls and owns AI systems, the challenge here concerns the content of alignment: specifically, how the professional judgment exercised daily by edi- tors can be brought into the alignment process. The need for such situated, practice-grounded alignment has been most clearly ar- ticulated in journalism, where Komatsu et al.demonstrate that newsroom alignment must be grounded in concrete professional values rather than abstract ethical axioms [32]. Editorial alignment builds directly on this to offer a framework for how such grounded alignment is developed in practice, while addressing the dimension other approaches leave open: the content of alignment itself. As such, it is applicable across any media-producing institution that deploys LLM-mediated interfacesâpublic service encyclopedias, journalism and media organizations, public broadcasters, cultural heritage institutions, and archivesâwherever editorial standards are at risk of being bypassed at the point of dissemination without deliberate governance. Editorial alignment is not a framework that was designed in the abstract and subsequently tested against an institutional case. Rather, it was developed through and in response to the concrete challenges of an ongoing design project with a specific institution, and its theoretical commitments reflect the pressures and insights that emerged from that practice. In the following case study, we report on our experiences from designing and implementing an LLM-enabled interface for encyclopedic knowledge dissemination grounded in the professional practice of their editorial team. 4 Case Study: Editorial Alignment in Practice Editorial alignment is, above-all, an approach that needs to be actualized via design work rather than a set of abstract principles, and its specific instantiation will change depending on the context. To demonstrate this, we present a case study of a project involving a Nordic online encyclopedia, in which we put editorial alignment to work. The purpose of the larger project is to design LLM-mediated interfaces to improve the accessibility of the material stewarded by the encyclopedic editors and organization without compromising its trustworthiness and responsibility in disseminating that material. In other words, this is a case where the alignment of the LLM to the editorial standards of the encyclopedia is crucial. For this reason, editors were identified early as central stakeholders in the alignment of the LLM, and we sought to engage their expertise via participatory workshop formats. We conducted two workshops with editors at the encyclope- dia; the first was a Future Workshop [26], motivated by the need to create an initial mutual understanding and shared vision for the project, and the second was a specially-developed workshop aimed at specifying a set of editorial standards that could inform the alignment of the LLM-mediated interface. Both workshops were 6 Editorial AlignmentNordiCHI â26, October 5â7, 2026, Vaasa, Finland conducted in the participantsâ native language and quotations in- cluded below have been translated into English by the authors. We first report main findings from the Future Workshop in brief, since it provided context and direction for the second workshop, which we then describe in more detail. Table 1 provides an overview of the two workshops. One of the authors facilitated and participated in both work- shops, while another was only present for the second workshop. During the workshops, they made observational notes and audio recorded the common conversations which were later transcribed. Further, they collected artifacts produced in the workshops: this includes post-it notes with critiques, visions, and implementation proposals from the first workshop and LLM conversations anno- tated and edited by the editors, and different drafts of the editorial standard developed in the second workshop. After each workshop the authors wrote a note that summarized what happened in the workshop, the main themes discussed, and the main outputs. These notes, together with written representations of the collected ar- tifacts, were subsequently shared with all workshop participants. Based on these data together with first-person experiences, we report on how editors and researchers shared knowledge and col- laborated on designing an editorial standard. Prior to the workshops, the project had established three foun- dational design commitments that determined the scope of the interface: (1) the system should be faithful to the source material, generating responses grounded in the encyclopediaâs content rather than drawing on the broader knowledge of the underlying model; (2) it should be bounded, deferring to the user when a query falls outside the encyclopedic domainâwhether in topic, type, or toneâ rather than attempting to answer from general knowledge; and (3) its responses should be relevant, prioritizing the most directly appli- cable material from the knowledge base over exhaustive coverage. These commitments defined what kind of interface was being built before the question of how it should communicate arose. The edi- torial standard developed in Workshop 2 presupposes and operates within this scope: it governs the character and quality of responses the system produces, not the prior question of whether the system should respond at all. 4.1 Workshop 1: Future Workshop To engage the existing editorial practice, we arranged an initial Future Workshop with four senior representatives from the edi- torial team in late 2025 as well as one project manager and one researcher present. The four editor participants were all involved in the internal training program for new editors in the institution, which made them especially suited for articulating and disseminat- ing the current editorial line for this project. The workshop was recorded and transcribed, together with post-it notes containing the participants feedback in the three phases of the workshop. Our focus is mainly on the second workshop where we developed the editorial standard. Therefore, we do not cover the full progression of the workshop but stick to reporting the main conclusions that came out of it. 7 NordiCHI â26, October 5â7, 2026, Vaasa, FinlandSimon Aagaard Enni, Malthe Stavning Erslev, Karl-Emil KjĂŚr Bilstrup, and Kristoffer Laigaard Nielbo Goal Activities Data & Output Workshop 1Winter 20253 hours4 editors1 project manager1 researcher A Future workshop [26] to createmutual understanding between thetwo project partners and form ashared vision for the project. 1. Critique system prompt and outputsfrom prototype of LLM system.2. Envision how the LLM outputs shouldideally look like for different user groupsand how they should be able to interactwith the content through the LLM-system.3. Discuss how the three highest prioritizedideas can be implemented in the prototypean organizational practices. Data collected:Observation notes, transcribed audiorecordings, and post-it notes withcritiques, visions, and implementations,sorted into themes.Output:A shared understanding of each partnersâcompetencies and role in the project.And a common set of concerns with andopportunities of LLM-mediatedknowledge dissemination. Workshop 2Spring 20262.5 hours4 editors1 project manager2 researchers An editorial alignment workshopto capture editorial decisions andrationales as these emerged viaeditorial work with the goal ofcreating an actionable editorialstandard to guide the editorialalignment. 1. Critique, edit, and discuss multiple LLMconversations according to the editorialpractices to create a list of transversalvalues, best practices, and boundaries as adraft of an editorial standard.2. Analyze the draft to resolve or prioritizecontradictions and ambiguities to thedegree that it is possible.3. Apply the draft to hypothetical question-answer pairs, designed to breach commonassumptions and explore edge cases.4. Discuss and update the draft to agree onan editorial standard that the project canmove forward with. Data collected:Observation notes, transcribed audiorecordings, editors commented andedited LLM conversations, and thethree iterations of the drafted editorialstandard.Output:A draft of an editorial standard,consisting of five core values and twelverules that can be found in Section 4.2.1. Table 1: Overview of the two workshops in which we co-design an editorial standard for an LLM-mediated encyclopedia interface together with the responsible editors. 8 Editorial AlignmentNordiCHI â26, October 5â7, 2026, Vaasa, Finland Participants identified source quality and reliability as the pri- mary concern for implementation of an LLM interface to the ency- clopedia. As one participant said, âthis concerns what [the encyclo- pedia] is. And [the encyclopedia] is a place where you can go to find reliable knowledge.â The editors highlighted significant variation in article quality, outdated content, and internal contradictions across the source material. The concern was, in part, that the LLM might surface outdated or otherwise skewed material, which would not be fitting for its purposes. Although the encyclopedia does con- tain outdated articles, which the team is continuously working on updating, the editors were adamant that such material should not be surfaced on either the front page or the chatbot interface and, ideally, should only be findable if the user proactively searches for it. A secondary concern related to audience mismatch. Whereas the intended audience for the encyclopedia was previously academically- trained professionals, today the encyclopedia is intended to be, as one participant put it, âfor everyone. It is for the broad, interested population.â However, the initial prototype chatbotâs outputs re- flected the formal, encyclopedic tone of the underlying articles, which is poorly suited to the platformâs primary user base of young people and non-academic users. In response to these concerns, the workshop produced a set of action points, including the technical filtering and weighting of sources based on quality and recency and a redesign of the tone and style to better serve younger audiences, accounting for varying levels of literacy. In addition, a longer-term outcome was the identification of a need to develop a framework for source criticism for AI systems, proposed as a collaborative effort with secondary education institutions. However, these action points lacked concreteness in terms of editorial standards. It was clear that the editors had an idea about what kind of tone and style was fitting for the system, but it was less clear how to formalize that in a way that could be implemented into the system without needing editorial oversight of each individual output. To concretize, we conducted a second workshop focused on editorial standards with the ambition to elicit editorsâ expertise via a practice-centric approach. 4.2 Workshop 2: Deliberating an Editorial Standard To arrive at an actionable editorial standard to guide the editorial alignment process, we conducted a second workshop in spring 2026 intended to capture editorial decisions and rationales as these emerged via editorial work, rather than abstract descriptions of the importance of factuality and nuance. For this workshop we again invited four senior editors (three overlapping from the first work- shop), as well as the same project manager and two researchers present. Whereas the Future Workshop centered on ideation and critique of the prototype, the second workshop had a more focused aim: to derive a concrete set of editorial principles and values that could constitute a working editorial standard for the AI-generated text produced by the LLM interface. Crucially, this standard was not to be imposed externally, but elicited through the editorsâ own professional practice. These standards might be partially codified al- ready, but are likely also embedded in the professional practice and working culture of the institution. The resulting editorial standard would ideally translate editorial practice and values into alignment objectives for technical implementation, although it, as we describe above, necessarily exists at the crux of diverging kinds of knowl- edge. At this crux, the workshop sought to base itself on processes that mirror or otherwise resemble the established editorial work- flows of the team in order to identify important situated aspects of the editorial standard that emerged only as an editor encountered a specific kind of text and immediately knew what to do with it, despite not being aware of that knowledge beforehand. The workshop entailed that editors engaged in editorial work both before the actual workshop session, as preparation, and during the session itself: (1)In advance, participants are presented with 20 exemplar question-answer pairs from actual usersâ interactions with a public prototype version of the AI interface. Participants are asked to each select three examples to edit according to their own professional practice, as individual preparation. (2)As the workshop begins, the participants each present their chosen examples and the changes and critique that arose in their editing work. Following each presentation, the partici- pants and organizers work together to identify and discuss provisional values, best practices, and boundaries, which are then added to a dynamic list that is updated as the workshop progresses. The goal at this stage is to identify as many val- ues, best practices, and boundaries as possible, even if some of them implicitly contradict one another. (3)After the presentations, the list of values, best practices, and boundaries is analyzed and discussed with the entire group, and any contradictions or ambiguities are resolved via gen- eral discussion in the group. In the case that agreement is not attainable, some prioritization or other form of specification should be added so that it becomes clear when to prioritize each of the potentially-conflicting entries. (4)After a list of values, best practices, and boundaries has stabi- lized, the participants are presented with a series of new, purpose-specific and hypothetical question-answer pairs that they are asked to critique and edit as a group. These question-answer pairs are specifically intended to breach common assumptions shared among the participants (iden- tified as part of Workshop 1) in order to surface fringe- cases where the editors respond to unexpected yet not irrel- evant kinds of exchanges. At this stage, the participants are met with the additional restriction that all edits should be grounded in one or more entries on the list of values, best practices, and boundaries. If an edit is deemed necessary but it cannot be supported by the list of values, best practices, and boundaries, the list should be updated either by editing existing points or appending new ones. (5)Finally, the list of points is prioritized in a collective discus- sion according to their value and effort for implementation. 4.2.1 The Editorial Standard. The workshop concluded with the consolidation of an editorial standard, organized around five core values: ⢠Respect the readerâs time and attention ⢠Provide appropriate context 9 NordiCHI â26, October 5â7, 2026, Vaasa, FinlandSimon Aagaard Enni, Malthe Stavning Erslev, Karl-Emil KjĂŚr Bilstrup, and Kristoffer Laigaard Nielbo ⢠Present content pedagogically ⢠Do not talk down to the reader ⢠Maintain a neutral and measured tone These values were operationalized into twelve concrete rules to guide implementation: ⢠Open with a lead paragraph that summarizes the answer and key points ⢠Signal how the userâs query has been interpreted ⢠Define essential concepts ⢠Minimize textual complexity, academic register, and unnec- essary jargon ⢠Place historical facts in their geographic and chronological context ⢠Follow [the encyclopedia]âs existing style guidelines on for- mal criteria (e.g., on abbreviations) ⢠Use examples to illustrate key concepts, but only from the source material â˘Reserve high detail and elaboration for the body text follow- ing the lead paragraph ⢠Avoid normative or emotional judgments ⢠Avoid directly addressing the reader ⢠Avoid making assumptions about the reader ⢠Avoid figurative or narrative language The workshopâs most immediate consequence was a restruc- turing of the systemâs output format on the basis of the editorial standard. Responses were reoriented away from a conversational style toward a more structured presentation: a third-person, im- personal format that opens with a lead paragraph summarizing the answer, followed by an optional elaboration of how the query was interpreted and a more detailed body section for readers who require it. These changes were implemented primarily through context engineering and constrained generation and were chosen due to their high priority for the participants and their high com- patibility with available alignment techniques. 4.3 Analysis of Workshop 2 We found that the workshop structure sustained different kinds of editorial insights at different stages, depending on what kind of professional practice each stage harnessed. In the first part of the workshop (stages 2â3 described above), participants focused on editorial decisions related to content and precision, whereas in the second part (stage 4), focus shifted to tone and style. We elaborate on this difference below, which we take to indicate different forms of editorial knowledge that also underscore two different aspects of the encyclopediaâs ethos, each of which are put under pressure by the introduction of LLM-based dissemination. 4.3.1 Presentation of Pre-edited Examples. In advance, participants had selected and editorially critiqued three responses each from a set of 20 real user interactions with the current prototype. In the first part of the workshop, participants presented their critiques and the editorial reflections they had generated. Editors largely focused on the content of the responses and how they reflected the source texts. One example involved an overview of a specific dialect, which opened up a discussion of how much information the LLM response should include. Although there was general agreement that the output should not be excessively long, the presenting editor found it unsatisfactory that the response lacked explanation of central terms. In a related case, an editor noticed that a response related to a form of neurodivergence lacked important information that would introduce necessary nuance to avoid strengthening existing negative biases related to the neu- rodivergence in question. The issue was not that the information provided was untrue, but that it was insufficient to effectively com- bat the propagation of unwarranted negative bias. When asked about the consequence of an LLM output potentially worsening a negative bias in this way, the editors agreed that, as one participant put it, âthat would be very problematic because I think you have to consider the chatbot to be part of the encyclopedia.â This same participant added that in such a case, the output âwill have to be more complex. It will have to be longer.â That said, another significant concern of the editors when they presented their prepared edits related to precision in terms of struc- ture. The editors agreed that it was problematic for the LLM re- sponses to answer the queries sequentially and only present the conclusion at the end. In one extreme case, a user had asked the LLM about train departures for a specific urban commute, to which the LLM had first provided a geographical and historical account of the specified train stations and only then highlighted that an encyclopedic chatbot system was ill-suited to answer such a query. Instead, an optimal structure would present a brief overall conclu- sion firstâincluding, if relevant, rejection or redirection to other servicesâand only then provide a more in-depth answer below. The leading conclusion should also, at least for sufficiently com- plex queries, contain a disambiguation and contextualization of the topics covered. As one editor stressed, âwe contextualize any- thing we describe, whether it is a concept, a person, or an era, we always contextualize it chronologically and geographically.â Fol- lowing such a structure, leading with a conclusion containing some contextualization, would correspond to existing guidelines used for the underlying encyclopedic entries. In addition, the editors commented on the relatively high lin- guistic complexity of the outputs, which largely corresponded to the tone of the underlying encyclopedic entries. The suggestion of a leading conclusion and contextualization was largely informed by a desire to appeal to readers who may not be comfortable reading longer outputs with higher levels of detail and less clear conclu- sions. However, as becomes evident below, the editors were largely in favor of conforming to a formal and somewhat academic tone and style, compared to more supposedly-engaging forms of dissem- ination. 4.3.2 Reacting to Manufactured Edge-cases. In the second part of the workshop, participants evaluated four responses generated prior to the workshop by the two researchers participating. These manufactured responses were generated using Claude Sonnet 4.6 with prompts deliberately intended to push the boundaries of style and communicative register. The four prompts mimicked distinct personas: a plain-language factual assistant, a narrative popular- science communicator, a peer-register assistant aimed at middle- school students, and a social-media-style communicator using emo- jis and an attention-economy rhetoric. These responses were not 10 Editorial AlignmentNordiCHI â26, October 5â7, 2026, Vaasa, Finland grounded in the source material of the encyclopedia and, accord- ingly, focus was less on the correspondence between output and un- derlying material and more on tone and style. The persona prompts were written with the purpose of breaching existing linguistic prac- tices and provoking boundary-setting. The linguistic complexity of the encyclopedia was a theme in both Workshop 1 and in the first part of Workshop 2, and the persona prompts were instrumental in specifying what kind of linguistic changes the editors would deem appropriate. The exercise elicited strong reactions and surfaced several im- plicit principles that had not yet been articulated. Participants re- jected any response that could be perceived as patronizing or conde- scending, employed figurative or narrative language, made assump- tions about the readerâs background or understanding, or adopted a conversational, âchattyâ tone. Although the editors agreed that the manufactured responses were well-constructed in terms of what informationâand how much informationâthey relayed, they also agreed that, as one participant put it, âthe tone is off somehow.â Specifically, participants reacted to the use of first- and second- person pronouns that typically structure the chat format known from most LLM-based products. As one participant argued, â(...) as soon as you start addressing the reader directly, it gets diffi- cult, right? (...) when you start trying to crawl into the readerâs head, youâre on rather shaky ground, I think.â This is a clear stylis- tic divergence from conventional implementation of LLM-based interfaces. These reactions reflect a professional disposition that ran con- sistently through the workshop: as the party institutionally ac- countable for the quality of the dissemination, editors set limits on what the system may do, while it falls to other stakeholdersâ management, designers, and ultimately usersâto push what is done within those limits. Although content may remain the primary con- cern, for good reason, the editors reacted almost viscerally to the edge cases as though the very identity of the encyclopedia was at stake. This indicates that the role of public service institutions is as much carried through style as content. Despite having an ambi- tion to reach new audiences who do not intuitively connect to the encyclopedic tone of voice, the editors were prepared to sacrifice (some) readership in favor of preserving a tone that they thought was fitting. The notion that responsible dissemination might cause more work for the reader was acknowledged explicitly by one of the participants: âWe are an encyclopedia, and itâs okay for us to require our reader put in some work. Thatâs okay.â Of course, the editorsâ opinions are not managerial in kind and may not correspond to the overall strategy of the encyclopedia at large, but they are indicative of what a public service institution is, editorially speaking. In this sense, the question of style and presentation becomes an indicator of the ethic of public service and the demands that such an ethic puts on the public that receives the service. The use of persona prompts to surface edge cases resulted in the articulation of nontrivial editorial boundaries that the editors had not succeeded in verbalizing, or even recognizing, during either Workshop 1 or during the first part of Workshop 2, even though the question of style had come up on both occasions. In this way, the introduction of purposefully misaligned output was well-suited for activating tacit knowledge that was not available otherwise. 5 Discussion One of the more striking outcomes of the editorial alignment work- shops was the character of the editorial standard that emerged. When editors worked directly with LLM-generated text and collec- tively deliberated on what it should and should not do, the resulting standard was closer to the requirements governing encyclopedia articles proper than initially expected. No direct address, no as- sumptions about the readerâs background or prior knowledge, no figurative or narrative language, no emotional register, no evalua- tive judgment unsupported by the source material: taken together, these principles stand in clear tension with the conversational af- fordances of the chatbot format that had been pursued up to that point in the project. While this could be read as a limitation of the method, or as evidence that editors failed to imaginatively engage the possibilities of the technology, we argue instead that it is a central finding: an indication that an editorial alignment process grounded in actual professional practice, rather than abstract con- sultation, surfaces genuine institutional values rather than socially desirable generalities. This conservatism is not incidental to editorial practice but con- stitutive of it. The editors who participated are professionally ac- countable for the trustworthiness of the knowledge the institution disseminates, and their standards reflect an orientation toward re- sponsibility over accessibility. As one participant put it, the encyclo- pedia is a place âwhere you can go to find reliable knowledgeââand LLM-generated text that departs from these criteria, however ac- cessible or engaging, risks undermining precisely the institutional authority that distinguishes the encyclopedia from other infor- mation sources. As mentioned in Section 4.3.2, the editors were reluctant to address readers directly or attempt to âcrawl into the readerâs headâ for exactly this reason. At the same time, conser- vatism is not the only value in play. While management regards the trustworthiness of the dissemination as essential, they place equal or perhaps even greater emphasis on accessibility, particularly for younger and less educated audiences, and are more willing to ac- cept stylistic departures from the formal encyclopedic register in service of this goal. Rather than viewing this tension as a problem that must be resolved before design work can proceed, we suggest it is more accurately understood as the design work itself. Editorial alignment, as a practice, is an exercise in managing competing and partially incommensurable valuesâprecisely the condition that de- fines design as distinct from specification [12]. One productive way to frame this is to understand editorial practice as establishing the outer boundaries of responsible dissemination: the limits within which the system may operate without jeopardizing institutional trustworthiness. Within those boundaries, there is latitude for fur- ther design workâconcerning, among other things, how the system addresses different audiences and navigates the tension between encyclopedic and conversational registersâthat involves stakehold- ers beyond the editorial team. This framing situates the editorsâ contribution where it is most reliable, while acknowledging that it does not exhaust the design problem. The editorial alignment process as conducted in this case study raises a serious issue that its commitment to PD makes it difficult to sidestep: does it actually escape the data-sourcing dynamic it 11 NordiCHI â26, October 5â7, 2026, Vaasa, FinlandSimon Aagaard Enni, Malthe Stavning Erslev, Karl-Emil KjĂŚr Bilstrup, and Kristoffer Laigaard Nielbo critiques? The critique, developed in Section 2.2, holds that partic- ipation in AI development risks being reduced to the extraction of human preferences, which are then operationalized by develop- ers in ways that leave the original participants without genuine agency over the result [9]. The workshops described here represent a more substantive form of engagement: editors did not merely generate preference data but collectively deliberated on principles, contested each otherâs judgments, and produced a design artifact that carries the weight of their professional reasoning. The editorial standard will have real, concrete consequences for the systemâs implementation. And yet the project is owned by management, not the editorial team, and the editorial standard can be overridden or quietly de-prioritized without any formal requirement for editorial ratification. Editors were given influence in the design processâ they were not given power over it. This leaves the fundamental asymmetry of the data-sourcing arrangement structurally intact, even when the quality of participation within that arrangement is more substantial. This does not invalidate editorial alignment as a practice, but it does identify where this instantiation of the practice falls short of its own aspirations, and what institutional changes that would be required to close this gap. The question of who participates in editorial alignment, and why editors are centered specifically, warrants further reflection in light of this gap. The Scandinavian PD tradition, from which PAI draws its commitments, offers an instructive historical parallel in its early development. Here, focus was on the workers most directly affected by technological transformationâtypesetters, in a paradigmatic newspaper caseâon the grounds that their skills, their livelihoods, and their professional accountability were most immediately at stake [10,21]. This was, at its core, an epistemic and ethical choice rather than a pragmatic one: the workers who bore the accountability for the quality of the work were understood to be the parties whose participation was most consequential for the integrity of the resulting system. The same logic applies to editorial alignment. Editors are the practitioners professionally accountable for the quality and responsibility of the institutionâs knowledge disseminationâit is their judgment, exercised daily in practice, that constitutes the institutionâs intellectual authority, and it is their professional role that is most directly threatened by the shift to LLM-mediated dissemination. Centering their participation thus follows from the institutional logic of editorially governed pub- lic knowledge institutions and their democratic accountability. It is worth noting, however, that early Scandinavian PDâs focus on workers also left other partiesâreaders, writers, and the broader public served by these institutionsâlargely outside the participa- tory process. Whether and how to extend participation in editorial alignment beyond the editorial team, toward the audiences the in- stitution exists to serve, remains an open question that the present case study does not resolveâthough one that the field of PAI seems well positioned to take up. What would it mean for editorial alignment to close the gap between influence and power, and to provide editors with gen- uine ownership of the LLM system rather than a consultative role in its development? Our analysis suggests several implications. Most immediately, it would require that editors be given formal co- ownership of the projectâa structural signal that their professional judgment carries equal institutional weight to management and re- search perspectives in decisions about the systemâs direction. More fundamentally, it would require reconceptualizing the editorial stan- dard not merely as a design artifact produced in a workshop, but as something closer to a constitutional document: a set of principles that cannot be overridden without a formal editorial process, analo- gous to the existing standard maintained for the writing and editing of encyclopedic content, and that therefore serves as an anchor for ongoing editorial participation rather than a one-time contribution to a design project. Giving the editorial alignment workshop a re- curring characterâwhere editors periodically review AI-generated outputs both to evaluate compliance with the standard and to sur- face emerging misalignmentsâcould be a way to establish a tight link between editorial practice and system alignment that serves two distinct purposes: as a technical mechanism for maintaining and improving system alignment, and as a structured, recurring form of professional participation that keeps the editorial team in an active and reflexive rather than merely historical relationship with the system they helped shape [4]. Together, these arrange- ments would more fully realize what PAI recommends and what the institutional logic of editorially governed knowledge institu- tions demands: that the practitioners accountable for the quality of knowledge dissemination also govern the systems through which that dissemination increasingly occurs. Editorial alignment, as prac- ticed in this case study, is a step toward that arrangement. Whether it arrives there depends less on the design practice itself than on the institutional will to restructure governance accordingly. 6 Conclusion The shift toward LLM-mediated knowledge dissemination poses a structural challenge for public knowledge institutions whose au- thority rests on editorial accountability: how to integrate these technologies without ceding the editorial function that grounds the institutionâs trustworthiness. This paper has proposed edito- rial alignment as a design practice within participatory AI that addresses this challenge by treating AI alignment not as a techni- cal optimization problem but as a collaborative, practice-centered design activity conducted with and by the editors who embody the institutional values the system should reflect. Through a case study with a Nordic online encyclopedia, we have shown how a participatory workshop process, grounded in concrete editorial work rather than abstract consultation, can surface tacit profes- sional deliberation and translate it into an editorial standard that functions simultaneously as a representation of institutional values and as a set of alignment objectives for technical implementation. The case also surfaces an unresolved tension: giving editors influ- ence in the design process does not, by itself, give them power over the systemâs governance, and without structural changesâformal co-ownership, a recurring editorial review process, and an editorial standard that carries constitutional rather than merely advisory statusâeditorial alignment is insufficient to substantially break with the data-sourcing dynamic that structured much participatory involvement in AI. 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